Start with a name column
Only the guest’s name is required. Put each person on a separate row, even when they are attending as a couple or family. Use consistent, distinct names so you can recognise each guest when seating them.
Add the context you need
The template includes relationship, priority, age group, must-sit-with and must-not-sit-with columns. You can leave optional values empty and add the details later in the guest editor.
Match preferences to guest names
Use guest names from the same list when entering seating preferences. Check import warnings for unmatched names, spelling differences or ambiguous entries, and review the relationships after import.
Export, upload and review
Save or download your spreadsheet as a CSV file. Seating accepts CSV files up to 2 MB and 5,000 guests per import. Review the preview and any warnings before importing. Keep a copy of the original spreadsheet.